9 min read
Fleet Management Best Practices for South African Companies
Keep vehicles roadworthy, drivers safe and fuel costs in check with a connected fleet management approach built for South African logistics and field teams.
Visibility is the foundation of efficient fleets
To control operating costs and meet delivery SLAs, logistics and field service teams need a live view of every vehicle. TriSentry Fleet integrates GPS tracking, driver behaviour and maintenance schedules into one dashboard.
Supervisors can replay routes, compare planned versus actual journeys, and flag exceptions for coaching or investigation.
Building a maintenance-first culture
Reactive maintenance leads to downtime and higher repair bills. Our clients create preventive schedules based on mileage or engine hours, with automated reminders sent to workshop teams and suppliers.
Service history, warranty information and cost per vehicle are stored centrally, informing replacement decisions and budget planning.
- Automated service reminders and vendor tracking
- Digital inspection checklists with photo evidence
- Integration with health & safety incident reporting
- Parts inventory tracking and cost per kilometre analytics
Monitoring driver performance fairly
Driver scorecards monitor speeding, harsh braking, idling and route deviations. Rather than penalising drivers, this data is used to tailor coaching sessions and recognise safe driving habits.
License, professional driving permit (PDP) and medical expiry tracking ensures only compliant drivers are allocated to specific routes.
Meeting South African compliance requirements
TriSentry tracks roadworthy certificates, insurance policies, COF renewals and SARS logbook requirements automatically. Alerts are sent well in advance, reducing the risk of fines or downtime at roadside checks.
For construction and mining projects, the fleet module links to TriSentry Safety so that incident investigations capture vehicle, driver and site data in one report.
Delivering measurable ROI from day one
Startups and scaling teams can achieve double-digit fuel savings within the first quarter by addressing idling and route inefficiencies. Maintenance planning reduces unplanned downtime, while safety analytics lower insurance premiums over time.
With founder-led onboarding, teams typically go live in 30 days—even when managing mixed fleets across multiple provinces.
Key takeaway
Ready to modernise your fleet operations? Book a TriSentry Fleet walkthrough to see how visibility, compliance and coaching come together in one platform.
