Employee Self-Service
Claims management that keeps spend controlled and auditable
TriSentry Claims streamlines employee expense submissions, automates approvals, and feeds finance with reconciled, audit-ready data.
70%
Admin reduction
Self-service submissions & approvals
100%
Policy aligned
Rules-based limits and documentation
Instant
Visibility
Real-time status for employees and finance
Submit, approve and reimburse claims with full policy compliance.
Give teams a clear, controlled path for every claim
Centralise travel, allowance and expense claims with guided submissions, automated routing and finance-ready exports.
Guided employee submissions
Reduce rework with structured forms and required evidence.
- Claim templates for travel, subsistence and allowances
- Mandatory receipts, mileage logs and policy prompts
- Live status tracking and notifications
- Mobile-friendly ESS capture
Approval workflows that fit your policy
Route claims by amount, category or cost centre automatically.
- Multi-level approvals with SLA reminders
- Per-diem, mileage and category limits
- Delegation and escalation controls
- Audit trail for every decision
Finance-ready outputs
Hand finance clean, reconciled data every cycle.
- Export to payroll or finance systems
- Tax-compliant mileage calculations
- Attachment storage for audits
- Analytics on spend by category and cost centre
Compliance & Governance
Policy and audit compliance built-in
Enforce evidence requirements, maintain full audit history, and align to SARS travel and subsistence rules out of the box.
Policy-based validation before submission
Complete audit trail with timestamps and reviewers
Attachment and receipt retention for SARS audits
Mileage and allowance calculations aligned to policy
Industries we support
- Field services and sales teams
- Multi-branch retail and hospitality
- Construction and project-driven operations
- Professional services and consulting
Why teams choose TriSentry
- Cut claim processing time with self-service and rules
- Reduce policy leakage with automated limits and checks
- Give finance clean, export-ready claim data
- Provide employees with transparent claim status updates
